We hope you will be able to join us for this important meeting to review the co-operative's activities and finances from the previous year as well as help us prepare for the next with a review of our strategic compass and the election of several new board members.
Saturday, September 16 / 1:00 - 5:00pm NT / 12:30 - 4:30pm AT
In-Person Location: Room A1043, First Floor of the Arts and AdministratioN Building at Memorial University of Newfoundland and Labrador.
If you are unfamiliar with campus, we recommend entering through the East Wing of the Arts building, as depicted below. It is wheelchair accessible and there will be signs directing you to the room nearby.
Online Location: Join Zoom Meeting
Meeting ID: 812 2752 0746
Dial by your location
• +1 780 666 0144 Canada
Find your local number: https://us06web.zoom.us/u/kdjQYsiMRi
Attend Our AGM!
We are electing six new Board Members!
We ask that Board Members commit an average of 16 hours each month to Board-related activities including a monthly 2 hour meeting.
Once formed, the Board will elect two Co-Chairs, a Treasurer, a Secretary, and a Communications Director. Other at-large positions may include helping develop SJC policies and membership, as well as ensuring the SJC is supporting our staff and equity within our work.
To smooth the process of an online election, we are asking that members register in advance to let us know if they will be running for the Board. We will also be giving members an opportunity to indicate their interest to run for the Board at the meeting itself.
Register to run for the Board here: https://forms.gle/d1AXkmZfEXbms6Ea9
You must be a member to vote at our AGM!
We will be accepting new members until September 14.
Please email us at firstname.lastname@example.org if you have any questions or concerns.
A rough agenda of the meeting can be found below. There will be time for questions and breaks throughout the meeting, as well as food provided for those attending in-person.
1:00 - Introduction
1:20 - Icebreaker
1:40 - Project Activity Report
2:00 - Committee report backs - Fraud Investigation, Financial Oversight, and Transformative Justice
- Financial Oversight Committee presenting by-law amendment and policy for member approval
3:00 - Treasurer's Report
3:30 - Activity Plan for Sept 2023 to March 2024
4:00 - Budget for 2023-24
4:30 - Board Elections
5:00 - Meeting adjourned, social to follow
FOC Proposed Changes
The Financial Oversight Committee convened in May 2023 and has been reviewing the organization's financial policies with consideration of general best practices and the NL Co-Operatives Act. Through this work, they have proposed changes to the committee's Terms of Reference, policies for the board and committee to follow, and by-law changes with respect to the duties and responsibilities of the Treasurer.
Proposed By-Law Changes.
Words that have a strike-through are to be removed and highlighted words are to be added.
Financial Oversight Policy - To Be Released September 8, 2023